4S Imaging Expert team help many cooperates, libraries, government to scan paper to PDF or TIFF. We provide Best Practice Outsourcing Services for Document Scanning, empowering your organizational processes by converting documents into digital assets. Our services facilitate instant and secure access to information, enabling increased productivity, performance and profits.
We provide onsite and offsite services. Our data processing area is as below:
In this stage, your organization’s project requirements are defined utilizing the Project Tools. These requirements become the basis of the tailored solution we will develop to convert your files into Digital Assets. In addition, we process some sets of sample documents for your Team’s review.
In this stage, we receive the project files and perform an inventory process to log and label these materials. These processes allow us to quickly retrieve any materials you may need while your files are in Our Care. Our goal is to serve your information access needs, minimizing the impact of this project on your business.
In this stage, your files are prepared for scanning. The document preparation processes we utilize ensure that the natural order of each file is maintained and that the files are prepared to enable the best possible scanning results. The Preparation Team focuses on general project requirements (such as staple removal, binding removal, document repair and page orientation) and specific project requirements (such as special handling of Post-It Notes, color images and media).
In this stage, our Team’s files are scanned utilizing our Avision technologies. Scanning Team focuses on general project requirements (such as image settings, file format, page size and paper thickness), and specific project requirements (such as special processing of odd-size pages, color images and double-sided pages).
In this stage, our operators type the index base on document value.
If defined as a project requirement, Optical Character Recognition (OCR) is performed to enable word level search and retrieval. This advanced OCR technology ranks each character in a word to determine the best text recognition fit.
Our quality team check all images quality and index accuracy base on project requirement. If the quality is lower then the standard, the operation team will re-work all batches.
In this stage, your digital documents are shipped and the files Returned, Recycled or Certified Destroyed. Once you receive and review the digital files, we can initiate our electronic file destruction procedures, which permanently delete your files from our systems. This “electronic file shredder” completely removes all traces of your files and scrubs our hard drives to ensure that no file can be restored by data recovery utilities.
Subscribe to our mailing list